Decision Notice – Fleet Replacement

Ref: PCC/D/2025/21 

EXECUTIVE SUMMARY    

West Mercia Police (WMP) have submitted a request for a capital allocation to purchase an electric vehicle.

PROPOSAL  

The PCC supports the purchase of an electric vehicle for a Chief Officer at a total cost of up to £38,000 (excl VAT), funded from additional capital borrowing in year.

APPROVAL OF West Mercia Police and Crime Commissioner  

I hereby approve the above proposal.

PART 1 – NON-CONFIDENTIAL/EXEMPT FACTS AND FIGURES  SUPPORTING REPORT  

All chief officers are entitled to the use of a company car as part of national agreements.  

Locally, the PCC has stipulated these will be electric vehicles in the interests of efficiency and reducing carbon footprints.  

A request has been received to provide a member of the chief officer team with a suitable vehicle.  

The fleet team reviewed currently available electric vehicles and sourced an appropriate vehicle that is considered to provide good value. A twin engine Volvo EX40. The total cost of the vehicle is £37,309.50, exclusive of VAT and first registration fee. 

The proposal supports the PCC priority to reduce the carbon footprint of the Force fleet. 

STRATEGIC CONSIDERATIONS  

This decision supports the following element(s) of the Safer West Mercia Plan:  

​​ ​☐​ Cutting Crime                                       ​ ​☐​ Policing with the Community     
​ ​☐​ Supporting Victims & Survivors           ​ ​☒​ ​ Maximising Resources & Value   

The decision supports this/ these objective(s) through the following:  

Make best use of and monitor the life cycle of our assets.  

Reforming the existing fleet with increased electrification / greener options where appropriate. 

 

BENEFITS AND THEIR REALISATION  

To ensure the timely replacement of vehicles and ensure that the force is able to operational capacity with the right assets.   

AUTHOR  

Name  Paul Benfield                                                        Date 24/10/2025 

The request is to purchase an electric vehicle for a Chief Officer at a cost of £38,000 (net).   

The cost will be required to meet from the additional capital borrowing in 2025/26 which would result in an additional £5.5k charge to revenue over the useful economic life of the vehicle.  

 Treasurer  Date 24/10/2025 

LEGAL CONSIDERATIONS  

By virtue of schedule 11, paragraph 14 of the Police Reform and Social Responsibility Act 2011 the Police and Crime Commissioner may do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of commissioner.  That includes: entering into contracts and other agreements (whether legally binding or not) and acquiring and disposing of property (including land). 

PUBLIC ACCESS TO INFORMATION  

Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation.  Part 1 of this form will be made available on the West Mercia Commissioner’s website. Any facts and advice that should not be made automatically available on request are not included in Part 1 but instead in a separate Part 2 report.  

OFFICER APPROVAL  

Chief Executive Officer  

Date  27th October 2025